Communications from 2007-2008 International President Judy McCoy CPS/CAP

January 2008

 

Communication from International President Judy McCoy

As we steer into the second half of our IAAP year, many chapter and division road crews continue to work at driving up our member and chapter numbers.  Remember that as we move into the 2008-2009 IAAP year, our recognition programs will move away from 2007-2008 numbers based awards to value based recognition.

 

This month I want to share my thoughts on where we are in our current journey.  We've hit a few speed bumps and made a few detours and side trips over the last two months.  The good news is that we've added new wheels to our vehicles, changed our tires and gassed-up for an exciting trip through the rest of the 2007-2008 IAAP year!.

 

LAP 3: FORWARD MOVING

Others may set the pace, but only we can take the driver’s seat!

As we drive into the second half of our 2007-2008 year, we have the opportunity to reflect on the past and more importantly look toward the future.  The International Board of Directors faced some tough choices during the first part of this association year.  The decisions made by the board were difficult and challenged our resolve to act, not based on personal relationships, but what was best for the members of IAAP and the future of this 65-year-old organization.  As with any experience that requires you to look deep inside yourself, I assure you that your International Board of Directors is a stronger and more cohesive group of tested leaders.  We are ready to face any challenge with a renewed sense of vigor and fortitude.

I already witness this development as the board drives into IAAP governance matters that require our undivided attention.  There are four subcommittees within the board working on important projects that affect the future of this organization.  These include subcommittees on Campaigning, Recognition Programs, Strategic Planning and the Incoming Division President’s Conference.  At this point, the entire board is engaged in at least one of these subcommittees, and all are making significant progress.  The subcommittees allow the board to continue to advance important initiatives between board meetings so that our face-to-face meeting time is used most effectively.

In addition to the subcommittee work, the board will discuss how to integrate the findings of a comprehensive survey recently completed by the American Society of Association Executives.  The Seven Measures of Success is the written results of this survey for which Jim Collins, the author of Good to Great, provided guidance and input.  The Seven Measures approach will significantly change the way the IAAP Board and Headquarters conduct our business, make decisions and interact with our members.  You will hear much more on this initiative as we move forward.

During these past few months, I have also worked closely with Executive Director Bretthauer with changes he has made at our headquarters office.   You will hear a few new names as Don prepares headquarters staff to handle future initiatives.  The International Board is fully behind these changes and is excited to work with the headquarters team to meet our challenges and opportunities for the future.

Thank you all for your driven programs and events that make our association so successful.  I encourage you to pick up your speed and take some new roads as you move through the rest of the year.  I hope to issues some speeding tickets, and that’s a good thing in this MOVING FORWARD year!

 

INFORMATION AVAILABLE ON OUR WEBSITE:  Be sure to log on to our Association Web Forum where discussions and chats about various chapter-building and member-sharing best practices are posted.  You’ll need to log on to the International Website at http://iaap-hq.org and click on MEMBERS PLACE and then FORUMS.  While there, be sure to post YOUR comments and/or best practices.  This is your opportunity to chat and network with members across the association at your convenience!  We'd love to hear from all our members.

 

And, we've added some new topic sections where our officers and leaders across the association can chat and share information on what's working and ask questions to keep on the road to success and growth.  Feel free to log on and chat on-line at your convenience.

 

Below are a few member key chat topics I want to especially identify there to help you drive through the rest of this IAAP year:

 

IAAP Chapter Officers Forum

A discussion forum for chapter and division presidents, president-elects, vice presidents and other chapter leaders (as well as those aspiring to move into leadership roles). 

 

IAAP Treasurers/Financial Forum

Share and/or receive advise on chapter or division budgeting, finance or other financial questions.

 

IAAP Program Chair Forum

Share ideas for chapter or division educational programs, speakers and topics. 

 

IAAP Membership Chair Forum

This is the spot for sharing information on membership recruitment and retention, membership marketing, orientation programs and more.

 

I hope you are enjoying your journey through this IAAP year as much as I am.  It's been a learning and growing and moving forward experience.  So join me...Sit back, buckle up and read all about it!

 

Judy McCoy CPS/CAP

IAAP International President

"FORWARD MOVING"

OCTOBER 2007

 

As we steer through the fourth month of the 2007-2008 IAAP year, many chapter and division road crews are actively working to drive up their membership numbers and keep their current travelers on the road.

 

This month I want to share how important it is to make sure your new and current members know where the IAAP road is going at all levels.  

While the information in this communication is geared toward chapter member orientations, our divisions can also benefit with these concepts when working with Members-At-Large. So pick the route that helps you keep up with the pace cars!

 
LAP 2: NEW MEMBER ORIENTATION – The Key to Growth

Below is a link to a document created especially to help you as you enhance your new members' ride.  Use these eight easy laps to help new and current members get the best ride they can as they tour IAAP!   Also, below is the route to even more information on our IAAP website. Check it out!

 

IAAP RULES OF THE ROAD (click here to download WORD document):

 

INFORMATION AVAILABLE ON IAAP WEBSITE
 

Be sure to log in to our Association Online Forums where discussions about various chapter-building and member sharing best practices are posted.  You’ll need to log on to either the International Website at http://iaap-hq.org and click on MEMBERS PLACE and then FORUMS on the top menu.  While there, be sure to post YOUR comments and/or best practices.  This is your opportunity to chat and network with members across the Association at your convenience!

 

Below are a few member key Forum topics I want to especially identify to help you drive through the 2007-2008 year (go to Forums to access these topic areas):

 

Chapter Success Tips/Ideas That Work - Ask for advice or share your success tips! Membership growth and retention, marketing techniques, chapter program ideas, public relations, etc.
 Discussion Forum News and Announcements - Announcements from Headquarters, tips for using Forum features, information for new participants
News About the Profession and/or IAAP - Media watch, news stories, publicity
 Open Forum/Casual Conversations - This is the spot for informal networking and discussions on miscellaneous topics

 

Other Resources Available in IAAP Members Place > Division/Chapter Resources
(Log in to 'Members' Place" to view the following pages linked below)

 Chapter Success Tips

Leader’s Guide
Chapter Success Guidebooks
Membership Presentations
Recruitment Contests (see current awards and winners)

 

Remember that as we move into the 2008-2009 IAAP Year, our recognitions programs will move away from 2007-2008 numbers based awards to value based recognition.

 

So sit back, buckle up and read all about it!

 

Judy McCoy CPS/CAP

IAAP International President

"FORWARD MOVING"

Email: jmccoy@iaap-hq.org

SEPTEMBER 2007

We are well into the IAAP year and our chapters and members are already busy planning various programs, conferences and meetings. When I left the starting line in Tampa and considered what type of information I wanted to share with you during the year, I decided I would choose to take a side road and change the type of communication coming from the president.
 

As I asked during my incoming words at Convention, how can we expect our members to step up to volunteer their time to lead at ANY level if they don’t know where the road is going?  Those who have led know that there are stop signs, speed limits and u-turns…as well as some very fast races…as we progress through the year. 

 

Therefore, the race is on:  Each month I’m going to share information about various programs and tools already available for your use as you drive through the year as leaders, members and future leaders, beginning with this first lap: IAAP IMPACT. 

 

LAP 1: BUCKLE UP FOR IMPACT

I created a document especially to help you as you plan an easy trip to invite prospects to attend a special chapter meeting for the purpose of growing your chapter.  I promise…it’s an easy drive!  Also, below is the route to even more information on our IAAP website. Check it out!

 

IAAP RULES OF THE ROAD (Click here to download Word document):

Follow these ten easy steps to plan and host a recruitment meeting. 

 

INFORMATION AVAILABLE ON OUR WEBSITE (follow the links):

Log on to: IAAP Members Place

·         Division/Chapter Resources

o        Chapter Success Guide

§         IMPACT IAAP: A Program to Achieve Breakthrough Membership Growth (PDF file)

o        Chapter Success Tips/Best Practices

§         Recruiting Tips – IMPACT Meeting Ideas

 

So sit back, buckle up and read all about it!

2007-2008 International President Judy McCoy CPS/CAP Introduces FORWARD MOVING Theme

In her Incoming President's Address at the Closing Banquet of the 2007 International Convention and Education Forum, 2007-2008 International President Judy McCoy CPS/CAP of Bellingham Chapter (Bellingham WA) introduced her theme, FORWARD MOVING, and outlined her goals and expectations for the year.

 

Click here to download the above video of President Judy McCoy's Incoming  President's Address (20 MEG .wmv video file)

Click here to view speech transcript (text) of President Judy McCoy's Incoming President's Address

The FORWARD MOVING theme logo is available to download here in the "Members' Place" area of the IAAP website, under "Division/Chapter Resources" in the navigation menu, then see "Logos" submenu.
 
Bio of Judy McCoy CPS/CAP
2007-2008 International President of the International Association of Administrative Professionals (IAAP)
 
Judy McCoy CPS/CAP of Bellingham, WA, was installed as International President of the International Association of Administrative Professionals (IAAP) at the association’s 62nd annual International Convention and Education Forum, July 28-Aug 1 in Tampa, FL.  IAAP is the world’s largest association for administrative support staff, providing education, training, and networking opportunities for more than 40,000 members and affiliates worldwide.
 
McCoy is Administrative Manager and co-owner of Camtec Precision, Inc., a manufacturing firm in Bellingham.  She joined IAAP in 1993 and is currently a member and past president of the IAAP Bellingham Chapter.  She has also served in numerous leadership roles for IAAP’s Washington-Alaska Division and Northwest District.
 
McCoy attained the Certified Professional Secretary (CPS) designation and the Certified Administrative Professional (CAP) rating. Among McCoy’s IAAP awards and recognitions include two consecutive Distinguished Chapter President awards, Division Member of the Year, Outstanding Division President in Membership, and Outstanding District Director in New Chapter Building.  McCoy was also named Whatcom County Professional Woman of the Year and Whatcom County Best Office Professional of the year.  She has also been a member of the Women’s Professional Network in Bellingham for 12 years.
 
McCoy’s specialized interests include office technology and finding innovative uses for technology in business.  She has attained Microsoft Office Specialist certifications in Word, Excel and PowerPoint, and has been instrumental in the testing and development of the IAAP Online Community, a new online networking and web hosting service.  She attained an AA Degree from Fullerton Community College and attended Western Washington University where she focused on accounting and computer science.
 
Judy is an innovative thinker who likes to think outside the box and create new processes. Her talent lies in her ability to blend her love of art and skills in technology to produce creative and unique solutions to problems. When asked to define herself, she replied, “I like to build teams, knock challenges down to size, and come up answers that improve situations and help people get the results they want.”

Judy can be reached via e-mail at: jmccoy@iaap-hq.org