JUNE 2008                                                                                                                                                 IAAP MEMBER NEWSLETTER No.102

 

In This Issue:
  • Presidents Message
  • Info on Certifications
  • Staff Spotlight
  • Convention News
  • Year end processing

 


Certified by Summer Extended
Don't miss out - order by June 30

There is good new from Microsoft! Due to overwhelming response from IAAP members, they have extended the deadline on Certified by Summer to June 30. You have two weeks left to get certified on one or more of the Microsoft® Office 2007 software programs.  IAAP members can achieve Microsoft Business certification at a significant discount. Get “Certified by Summer” with the new Certiprep for 2007 Microsoft Office—retail value $160—for only $35! With preparation materials, a practice test, and an exam voucher, this IAAP member-exclusive offer includes everything you need to get certified as a Microsoft Certified Application Specialist in Microsoft Office Word, Excel®, or PowerPoint® 2007. Prove your skills on the latest Microsoft Office software programs. This deal ends June 30, so now is the time to act. For more information and to order Certiprep for 2007 at the IAAP special price, go to Certified by Summer.
 
Membership News
 New IAAP Chapters Chartered

We warmly welcome the following new IAAP chapters:

The Treasure Coast Chapter, located in Port St. Lucie, FL, is sponsored by the Palm Beaches Chapter. The chapter’s officers are: Bonnie McMullan CPS/CAP, president; Janene Fiala CPS/CAP, vice president; Linda Saville CPS/CAP, recording secretary; and Sandy Ogden, treasurer.

The NTS Chapter, located in Las Vegas, NV, is sponsored by the Arizona-Nevada-New Mexico Division.  The chapter’s officers are:  Dawn Negrete, president; Marianne Robbins, president-elect; Barrett Shaw, vice president; Candice Rodriguez, recording secretary; and E. Jeannie Faiss, treasurer.

Congratulations to everyone involved in these building efforts!


2008 International Convention and Education Forum
Reminder about tours

You won't want to miss joining one of the great tours this year in New Orleans. It's always fun to tour the convention city with fellow IAAP members. Don't forget to reserve one. The reservation deadline is July 7. For more information on New Orleans tours, click here.

Learn at Your Desk
 Hone your professional skills
What could be easier than sitting at your desk and learning valuable workplace tips? Let IAAP help you hone your professional skills with audio seminars and audio-and-web-based workshops. Use the live sessions for independent learning or gather a group and make it a team venture. It’s all the same price and IAAP members receive a special discount. Note that if you can’t make the live event, you can purchase it later on CD. You’ll also receive recertification credit. Click here to see what's on the schedule now through November.
 

Minute Taking Made Easy

Finally, a workshop that will take away the pressure, confusion and fear that taking minutes creates. You will learn: what minutes should contain—and what they shouldn’t; your role as a minute taker, including legal responsibilities; the importance of accurate minutes and more. IAAP members receive three free issues of The Office Professional newsletter when they register. This one-day event is hosted by The Office Professional. The special member registration price is $312.55. This is only offered in select cities.

For registration or more information, click here. 
 

 

Chapter and Division Leadership Notice
Convention Delegates/Alternates/Proxies

If you are sending a delegate and/or alternate to the convention, they will need to include all required information in Box 2 of the registration form and fax or mail this information to IAAP HQ office so that it arrives by July 7, 2008 per Bylaw Article XIII, Meetings, Section 1.

If you are not able to send a delegate and alternate, you may issue a proxy for your vote which also must be received by July 7, 2008. The proxy forms were mailed in April with the proposed bylaws in the credentials mailing and must be mailed to IAAP HQ office according to the instructions on the form.

July 7, 2008 is the date that all delegate and alternate credentials and proxy forms must be received by IAAP headquarters office, per Bylaw Article XIII, Meetings, Section 1.

Delegate or Alternate changes can be made until July 7. A delegate/alternate change form may be obtained from-- meetings@iaap-hq.org.

 

Nominations extended

The deadline for nominations for Adecco's new Adecco Mentor Award. has been extended until Friday, June 20. You still have time to nominate a talented administrative professional for the Adecco Mentor Award today.

 

 

 

IAAP website
 www.iaap-hq.org
Members' Place:
www.iaapnet.org
 Headquarters staff
Click here for the staff directory
Trademarks and Registered Service Marks of the International Association of Administrative Professionals®, IAAP®: Administrative Professionals Week®; Administrative Professionals Day®; Certified Administrative Professional®, CAP®; Certified Professional Secretary®, CPS®; OfficePro®
Next Issue
July 2008

Article submission deadline: July 1
IAAP Connections article submission guidelines
 

If you have trouble viewing this go to: http://www.iaap-hq.org/connections/June08/june08.htm. 

 
Here at Headquarters we're deep into preparations for International Convention and Education Forum coming next month. For all of you that are coming, we can't wait to see you. For those of you that can't make it, check in your August/September edition of OfficePro for photos and news from Convention.

Check in next month's IAAP Connections for information about vendor product showcase presentations (referred to as sponsor sessions in the Convention mailer) that will be at Convention. You'll also find an article on how to make small talk, a perfect primer before Convention or for anytime you find yourself alone in a crowd.

For now, here's your June issue.

President's Message  
Read the latest message from
International President Judy McCoy.

Judy and the board are working with members to craft a new mission statement for IAAP. Read more about in her latest message to members.

Click here to read her most current message. To find past messages, log onto Members' Place first, then click here.

2008 Certification Performance Reports  
In the mail by June 19!

Performance Reports for the May 2008 CPS and CAP exams are scheduled to mail approximately 45 days after the exam; that is an estimated mailing date of June 19.  If there are any delays, a notice will be posted on the front page of the main IAAP website giving a new mailing date. Remember, this is only a mailing date. We have no control over postal service delivery. If your Performance Report is not received within 10 business days after mailing (allow at least 15 days for international mail), notify the Certification Department and we will be happy to mail a duplicate.  Performance Reports cannot be accessed via the web, nor can they be sent via e-mail or fax. Best wishes to all who will be receiving their reports in June.
 
It is not too early to register for the November CPS and CAP exams. Dates are November 7 for Part 4 of the CAP exam and November 8 for Parts 1-3 of the CPS and CAP exams. Approved sabbatarian sites and select international sites will administer the exams November 6 and 7.  Deadline for applying is August 15; international candidates, please apply by August 1. New candidates should apply using the forms in the Certification Application Packet, which can be found on the IAAP website here. Eligible retake candidates will receive personalized registration forms in late July.
 
Questions on certification matters?  Contact the Certification Department at certification@iaap-hq.org.


2008 Certification Conference  
Don't miss this!

Mark your calendars now for the 2008 Certification Conference, and watch the main IAAP website later this month for further details.

2008 Certification Conference will be held October 19-22, in Denver CO. Hotel reservations can be made now at the Denver Grand Hyatt; phone 800-233-1234.  Identify yourself as an attendee of the IAAP Certification Conference to receive room rates of $179 single/double or $189 triple/quad (plus taxes). For a look at the hotel, click here.

Complete Conference details are available on the main IAAP website here.  Registration opened June 1 for those who have an active CPS or CAP rating; early bird fees will be $495 for active CPS and CAP holders who are members of IAAP, and $575 for nonmembers.  Starting August 1, space permitting, registration will open for those who are not certified; fees will be $575 for IAAP members and $680 for nonmembers. 

The 2008 Certification Conference will provide top-notch educational sessions, valuable networking opportunities, and a time to relax and have some fun.  Make plans now to attend and learn as we look at the environment in the workplace.

Active CPS and CAP holders who attend the entire Conference will receive 15 recertification points.

Don't miss the chance to take advantage of this excellent educational opportunity and great chance to network with other administrative professionals who face the same challenges. The annual Certification Conference is also great way for active CPS and CAP holders to earn some of those much needed recertification points.

 

 

Measure Your Interpersonal Skills
For Free
Interpersonal skills were listed as a top factor in hiring, according to admin and executive respondents in a recent study conducted by OfficeTeam and IAAP – even over technical skills.

Here’s a chance to see how your interpersonal skills measure up to other office professionals and at the same time provide some important data to the developers of Encounter™, an online assessment using video-based vignettes. At the completion of the assessment, you’ll get immediate feedback by e-mail indicating how your choices compare to the standards set by the panel. To take the exam and measure your interpersonal skills, go to www.biddlehr.com/iaap/. Along with your scores will be a link you can share with your exec and HR director so they can review this new online interactive assessment (and measure their skills too).

 

A Look Back
IAAP History

Only a few years after International Convention and Education Forum began, admins were looking forward to their summer get-a-way. This is from the June 1951 issue of The Secretary. Here's what they said back then:

Off to Texas -- Destination, NSA annual convention, held this year at the Shamrock Hotel. It would be nice if all 10,000 of our members could attend; but, for those who cannot arrange to "get away" The Secretary plans to take you there in spirit. We'll have lots of pictures and more pages to tell you just how things are going.

Your association magazine, now OfficePro, still brings you all the news and photos from International Convention and Education Forum. Don't miss your August/September issue.

Attention Chapters 
Year end processing information

As we approach the end of the IAAP fiscal year on June 30, please review the following information regarding the 2007-2008 Recognition Plus Awards Program and the handling of year-end information at IAAP Headquarters.

In order for all new members, transferred members, and reinstated members to be counted and included in the 2007-2008 “Forward Moving” year, all new member applications, transfer forms, reinstatement forms and payments must be received at IAAP Headquarters no later than 2 p.m. Central Time on Monday, June 30, 2008.

New member applications, transfers, and member reinstatements with credit card charges can be faxed directly to the Membership Department at 816-801-1356 or to the front desk at HQ at 816-891-9118 again no later than 2 p.m. Central Time, June 30. Keep in mind that fax machines at HQ could be busy in late June and in order to meet the timed deadline, members, chapters, and divisions are encouraged not to wait on submitting vital membership information until the last minute.

All new IAAP and Student Chapters must be chartered by June 30, 2008 in order for the chapters to count in the 2007-2008 year.

See you at the finish line!

Staff Spotlight  
Meet Trayce Hayden

Trayce first came to work at Headquarters as a temp in Sept. of 2005. She worked as a temp for six months for the Certification Department and then Convention Department. Now she’s the meetings assistant. She completes registrations, reviews reports, e-mails and takes care of many other items for International Convention and Education Forum, Certification Conference and Professional Education Conference. She also assists the convention manager and covers for her when she is out of the office. You’ll see Trayce working at Convention next month, and also at the Professional Education Conference every year.


Trayce has been married for 21 years. She has a daughter, Nichole Blair, and a son, Matthew Blake.

“Last September Nichole blessed our family with our first grandchild, Donaven Michael,” Trayce said.

Besides being a mom, she’s a big animal lover. She calls her Westhighland terrier, Shaggy, her third child. The family also owns a cat, Misty, who they rescued when she was around 3 weeks old. Her daughter bottle fed around the clock.

“I love spending time with my children and family,” said Trayce. “When I can find the time I like crafts and scrapbooking.”

You can contact Trayce at 816-891-6600 Ext. 2234 or thayden@iaap-hq.org.

Chapter/Division Highlights  
Notes from around IAAP

For their 35th anniversary, the Beothuk Chapter changed its name to the East Coast Admins Chapter. Click here for more information.

PromoCorp Featured Item of the Month
IAAP Business Card Holder

Carry your business cards in style with this attractive black leather business card holder! The genuine cowhide leather piece has an expandable card pocket, a clear ID window and features the IAAP logo imprinted in gold on the front flap. Measuring 6”x 4” this card holder is both attractive and functional. Use it not just to hold business cards but also as a credit card holder & wallet. An excellent gift idea, this handsome case is available on the IAAP Online Store.