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IAAP Event Policy

Corporate Discounts and Conference Cancellation Policy 

IAAP offers a corporate discount when several attendees from the same company register together. Details for each conference may be found on the Event Corporate Discount Form.

Cancellations and refund requests for IAAP CAPstone and IAAP Summit must be received in writing 45 days prior to the start of the conference, minus a $100 administrative fee.

Cancellations and refund requests for IAAP EA Symposium must be received in writing 45 days prior to the start of the conference, minus a $250 administrative fee.

Refunds are not available for registrants who received a corporate discount. Refunds are not available for the Premium Plus Meal Ticket option at Summit.

Emergency Cancellations
If a registrant has a death in their immediate family a refund less a $100 fee may be requested before the start of the event.  IAAP reserves the right to request documentation.

How to Cancel
To cancel your registration email: events@iaap-hq.org, with “Event Cancellation” in the subject line, or mail notification to: IAAP, 10502 N Ambassador Drive, Suite 100, Kansas City, MO 64153. Include your full name, member number (if an IAAP member), event title, and city of residence.  All cancellations must be made in writing; no requests will be accepted over the phone.

Cancellation Notes
IAAP reserves the right to process refunds after the conference concludes.

Registrants who fail to cancel and do not attend are responsible for the full registration fee.

Transfer Policy

Event attendees may transfer the registration fee to another IAAP HQ conference within 12 months of the original event, minus a $100 transfer fee. This transfer fee is due at the time of transfer; if the conference registration fee of the new conference is less than the original conference, attendees may use the additional toward the transfer fee. Refunds are not available for transfers.

 

Event attendees who originally received the corporate discount will pay the $100 transfer fee in addition to the balance for attending separately.

 

To transfer your registration, email: events@iaap-hq.org, with “Event Transfer” in the subject line, or mail notification to: IAAP, 10502 N Ambassador Drive, Suite 100, Kansas City, MO 64153. Include your full name, member number (if an IAAP member), event title, and city of residence. All cancellations must be made in writing; no requests will be accepted over the phone.


Event Payment

IAAP accepts check, money order or credit card payment (Visa, Master Card, American Express or Discover) in US Dollars.  Headquarters cannot process event registration without full payment and complete registration form. Form of payment cannot be changed once submitted to IAAP.

International Registrants

Visa Information

Registrants are encouraged to apply for visas as early as possible, at least 3 to 4 months prior to the conference. For more information on obtaining a U.S. visa, including visa appointment wait times, please visit the U.S. State Department website. Please note that IAAP will not contact or intervene with U.S. Embassies on your behalf.

Letter of Invitation

To receive a Letter of Invitation, please email your request to events@iaap-hq.org. Your request must include:

-          Complete name as it appears on passport

-          Passport Number

-          Email address (from verifiable company or university)

-          Current Employer & Position

-          Employer Address

-          Home Address

Emailed requests must come from a verifiable company or university email address and this email address is where your Letter of Invitation will be sent. Please allow up to three business days for Letter of Invitation to be processed and emailed. Conference registration must be paid in full to request a Letter of Invitation. The Letter of Invitation does not imply any financial support from IAAP. The deadline for requesting a Letter of Invitation for Summit is May 31, 2019.

Cancellation & Refund

IAAP’s standard Summit Cancellation and Refund Policy applies if a visa application is denied. If conference registration is paid with a wire transfer and you are eligible for a refund, there will be an additional fee to return the wire transfer to you. IAAP reserves the right to process refunds after the conference concludes.

          

ADA

IAAP complies with the Americans with Disabilities Act.  If special arrangements are necessary for an individual with a disability to attend this program, contact events@iaap-hq.org.  Notice of special needs must be received one month prior to event start date.

Scent-Free Environment

To ensure the comfort of everyone attending the meeting, please do not wear scented products. 

Thank you for understanding.

Dietary Restrictions

Attendees have the option to receive a gluten-free, vegetarian, or vegan option when registering for any IAAP conference at which meals are served. Attendees may also note any medically necessary dietary restrictions on the registration form. Any restrictions not communicated to IAAP within 14 business days of the start of the event will be accommodated to the best of our ability but cannot be guaranteed.